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COORDINATORS

Why Use Us As A Coordinator?

There is a reason why wedding planners and coordinators exist - planning a wedding is tough! Their expertise and experience can be invaluable as you prepare for your wedding, and be absolutely critical on the day of. 

 

The job of a wedding planner, whether you pay someone else or do it yourself, is one that needs to be done; likewise, a person to coordinate the day of your wedding has to be done by someone besides yourself, and they will definitely be working to make sure the day goes off smoothly! Asking a guest to take on the responsibilities of coordinating the day means they are no longer truly a guest, given the amount of responsibilities needed for a traditional ceremony-and-reception wedding. 

 

The cost of a wedding coordinator or planner can range from being included in your venue cost to tens of thousands of dollars, but the cost is extremely relative, and we know how the cost of weddings can increase tremendously, that's why we offer coordinating services at better than fair pricing.  Read on to find out which option is right for you!

What is the Average Cost of a Wedding Coordinator?

The average cost to hire a wedding coordinator can range from being included in your venue to upwards of $10,000. This cost may change depending on the wedding’s time, location, size, and services requested. See the cost breakdown below for the different types of coordinators we offer:

  • Day of Coordinator: $375+ add-ons

  • Month Of Wedding Coordinator: $1,500 Base

  • Full-Service Wedding Coordinators: $3,000 Base

 

What Type of Coordinator Do You Need?

 

A wedding coordinator is a must-have for many reasons. They not only help your day run smoothly but also can help you throughout the entire wedding planning process. However, if you’re confident in your number-crunching abilities, and have early wedding planning on lock, you may not need the help early on. There are different kinds of wedding coordinators and levels of service to suit all celebrations. 

 

You can hire a day-of wedding coordinator, one for the month of your wedding, or a full-service wedding coordinator.

The Day of

  • Setting up escort card tables and managing the seating chart and placing cards

  • Communicating with vendors when arriving, directing them where to go

  • Coordinating with the couple and wedding party, when to walk down the aisle and in what order to enter the reception

  • Coordinates times of special dances, serves the couple their dinner plate, as well drinks for toasts

  • Acts as the liaison between photographers, DJs, and all other vendors 

  • And anything the couple may need during the last hour and so much more!

In addition to those services, some couples find it necessary to avoid having friends and family clean up plates and clear tables at the end of the night. To include early decoration and clean-up services, a "Day of" typically charges a total of $750

Month Of

You may think the hard part is over when your wedding is only weeks away, but most couples are surprised and overwhelmed by the little things that come up in the final days before they say “I Do.” Month-of coordinators ease this stress and ensure everything is ready for the big day. In addition to coordinating and communicating with the couple, the wedding party, and the wedding vendors, a month-of coordinator will take on all last-minute planning details and ensure your wedding vision comes to life. These additional responsibilities can include:

  • Creating the wedding day timeline and communicating it to your vendors

  • Coordinating pick-up and drop-off of the wedding party with limo drivers

  • Checking in with all vendors and distributing tips on your behalf

  • Ensuring all times are coordinated for drop off and placement for catering etc.

  • Setting up escort card tables and managing the seating chart and placing cards

  • Communicating with vendors when arriving, directing them where to go

  • Coordinating with the couple and wedding party, when to walk down the aisle and in what order to enter the reception

  • Coordinates times of special dances, serves the couple their dinner plate, as well drinks for toasts

  • Acts as the liaison between photographers, DJs, and all other vendors 

  • And anything the couple may need during the last hour and so much more!

Month-of-coordinators will also be prepared for any unforeseen issues, including broken bustles, managing difficult family dynamics, and finding wayward wedding party members during photos.

Full Service 

For help and design advice from engagement to “I do,” a wedding planner offering complete planning and event design is the way to go. Unlike a coordinator, a wedding planner will be there from the very start and can help with everything from your color palette and mood board to wedding venue selection. A full-service wedding planner is especially helpful for destination weddings or large weddings with lots of moving parts. They can also help lower costs and save you time by recommending vendors that are within your price range. They may even be able to secure discount pricing or added perks if they have an existing relationship with your vendors. 

Consider your budget, style, and personality when choosing a wedding coordinator. Shop around, get on the phone, or meet in person with a few favorites to get a feel for how you’ll work together. Apart from your fiancé, your wedding coordinator will be the person you communicate with the most about your wedding. Plus, they’ll be directing everything on the day, so it’s important to not only get along with them but also trust them completely. We are confident you will be more than satisfied with our services

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